This guided setup will walk you through creating your account and understanding the system. You'll learn how to upload activity photos, manage service users, and control staff access — all in under 3 minutes.
✅ Secure cloud storage — every photo is stamped with the uploader's ID ✅ Service user profiles — tap a name to see all their photos ✅ Permission-based — control who can view, download or delete ✅ Works on Windows, Android & iPad
Step 2 of 5
Choose Your Role
Select how you'll be using the portal. This affects your permissions and what you can do.
👑
Admin
Full control — manage staff, delete photos, view audit logs
👩⚕️
Care Staff
Upload photos, view gallery, download your own uploads
👁
Viewer
View and browse photos only — no upload or download
📋
Manager
View, download and generate reports — cannot delete
👆 Select a role above to continue.
Step 3 of 5
Create Your Account
Your Staff ID will be used to tag every photo you upload, creating a traceable audit trail.
Please fill in all required fields.
Format: HC-XXXX (e.g. HC-0001)
Step 4 of 5
Set Permissions
Review and customise what this account can do. Admins can change these anytime from the Staff Admin panel.
🔐 Permissions are auto-set based on your role. Admins see all options unlocked by default.
Step 5 of 5
Review & Create Account
Check your details below. Once created, your Staff ID is permanent and will appear on all uploaded photos.
📸 Every photo you upload will display your Staff ID badge automatically. This cannot be removed.